Council Work Session 

February 16, 2010 

Meeting called to order by Mayor Harley at 5:30pm. 

Welcome extended to all by Mayor Harley 

Pledge of Allegiance Mayor Harley 

Present were Mayor John R. Harley, Councilman Randall Wright, Councilman Robert Smith, Jr., City Administrator Patrick Eidson, and City Attorney Rebecca Tydings.  Absent: Councilman Edward Tucker (military duty) and Councilman Cameron Andrews. 

Old Business 

Motion made by Councilman Wright to add item to agenda: set reserve on auction item (Toyota Tacoma Reserve); seconded by Councilman Smith.  Motion carried. 

Toyota Tacoma Reserve:  Utilities Superintendent Brumfield reported that Mayor and Council had voted at the October 20, 2009 Council Work Session authorizing the sale of Tacoma truck on Govdeals.com site.  City Clerk Bedingfield was instructed to research value of truck on Kelly Blue Book site and notify Governing Authority of reserve amount.  Utilities Superintendent stated the condition of the truck is “poor” and there is no amount listed for that category on the Kelly Blue Book site.  Reserve will be set at $2000.00; City Clerk Bedingfield will place item on www.govdeals.comfor 3o day bid process.  Will update Mayor and Council of closing bid.  

Scarborough Park Discussion:  Councilman Wright made motion to remove item from agenda until further notice; seconded by Councilman Smith.  Motion carried. 

Sentry Oaks Project Update/ Expansion-Phase Two:  City Administrator Eidson provided copy of email as a point of information to Mayor and Council.  The email was from Oshebar Hardman (EPD).  Mr. Hardman sent a recommendation of approval for the revised scope and schedule to GEFA and notified the city that we are ready to start advertising for the bidding process. 

New Business 

B&B Lawn care and Landscaping: owner, Billy Floyd, 108 Collins Estate Ave:   Motion made by Councilman Wright approving the home based business license; seconded by Councilman Smith.  Motion carried.    

Southern Swamp Outdoors: owner, Zachary R. Porter, 121 Ashlund:  Motion made by Councilman Smith to approve home based business license; seconded by Councilman Wright.  Motion carried. 

FY 2009-2010 Resolution Budget Amendment: City Administrator Eidson referenced the changes in total appropriations from $7,776,288 to $7,794,896 ($ 18, 608 changes in total expenditures).  A breakdown provided with changes reflecting in the revenue.   

 Motion made by Councilman Wright to adopt resolution as written; seconded by Councilman Smith.  Motion carried.  See Resolution 2010-1. 

Request from Economic Development Consultant Mrs. Jeanne Bauer: Mrs. Bauer seeking approval from Mayor and Council for the Houston County Arts Alliance to place art work in the lobby at City Hall.  The Houston County Art Alliance will place 6-8 pieces of art work at their own risk; city not responsible for damages. 

Motion made by Councilman Wright authorizing Houston County Art Alliance to place art work in the lobby of City Hall; seconded by Councilman Smith.  Motion carried. 

1^st Reading Re-Codification Project:  City Attorney Tydings reported that the re-codification project is complete and one of the last steps is to officially adopt an ordinance replacing the old code with the new code.  Final adoption of the new code would take place by majority vote of Mayor and Council at the Regular Council meeting on March 2, 2010.  This has been an 18-24 month project; no action necessary tonight.  City Attorney Tydings reported that she had met with department heads and reviewed the entire code section by section before meeting with the Municode representative.  City Attorney Tydings publicly thanked all department heads, City Administrator and City Clerk for their hard work during the project.   

Final payment for re-codification project:  City Attorney Tydings stated that the initial bid for the project was $12,825.00 based on 6oo pages.   The final bill could not be prepared until the project was complete and there was an actual final page count.  Total payments made to this point are $10,270; the final bill for the project is $6, 382.75.  Since the original budgeted amount for the project was $12,825.00 this item of business seeks approval for $3,827.75 (non- budgeted) to be paid out of the General Fund Contingency. 

Motion made by Councilman Smith to approve non budgeted amount $3,827.75 to be paid out of the General Fund Contingency Fund; seconded by Councilman Wright.  Motion carried. 

Discussion:  Stop Sign Removal Collins Ave at Arnold Street: Mayor Harley reported that this is a 3 way stop and that there is some confusion on where to stop due to locations of driveways and placement of the balk line for the stop signs.  Mayor Harley and Councilman Wright observed the area and determined that there is one home that would be impacted if signs removed.  A copy of traffic study provided by Centerville Police Department to Governing Authority for review.   

Motion made by Councilman Wright to remove stop signs North/South on Collins at Arnold Street intersection with posting for two weeks prior to removal; seconded by Councilman Smith.  Motion carried. 

Utility Superintendent Brumfield instructed to remove stop signs after posting notice of the change for two weeks at intersection. 

Clean Air Coalition (Washington Trip March 16-17, 2010) to meet with Georgia Senators and Rep Jim Marshall:   Mayor Harley stated that the trip is being sponsored by 21^st Century Partnership.  This would be an opportunity to meet with national elected officials as a collective body to discuss non attainment levels.   City Administrator Eidson did remind Governing Authority that Mayor Edwards made the same trip two years ago.  This would give local leaders opportunity to discuss issue of air quality of Middle Georgia and actions/plans the Clean Air Coalition has in place regarding non-attainment levels.   

Motion made by Councilman Wright authorizing Mayor Harley to attend Clean Air Coalition Washington trip with expenses to be paid out of General Fund Contingency; seconded by Councilman Smith.  Motion carried.   

Comments from Council 

None 

City Administrator Eidson shared with Governing Authority a phone call from a Mr. Eisley on Friday.  Mr. Eisley wanted to express his gratitude towards the Police Department and recognized Officer Reed for their assistance associated with the recent loss of his wife.  Mr. Eisley wanted the Mayor and Council to know what an outstanding job the Police Department does representing the City; compassionate, professional and courteous.   

City Attorney Tydings reported that Walt Whiting passed away over the weekend.  Mr. Whiting served on the P&Z Board and the DDA.  Mrs. Tydings stated that Mr. Whiting was a pioneer in Centerville, Warner Robins, and Houston County for many years and there will be a loss felt in Centerville.   

Mayor Harley adjourned meeting at 6:12pm. 

______________________________ 

Mayor John R. Harley 

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Attest by: City Clerk Krista Bedingfield 

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