Council Work Session
March 17, 2009

Meeting called to order by Mayor Harold M. Edwards, Jr. at 5:30pm.

Invocation given by Councilman Tucker
Pledge of allegiance led by Mayor Edwards
Welcome extended to all by Mayor Edwards

Police Officer of the Year 2009:  Mayor Edwards recognized Police Chief Cooper and Officer Stephen Pritchett.  Mayor Edwards read biography (Officer Pritchett) and presented plaque to Officer Pritchett recognizing him as the 2009 Officer of the Year.  Chief Cooper and Assistant Chief Andrews congratulated Officer Pritchett.

Affidavit & Resolution Executive Session March 3, 2009: City Attorney Tydings read resolution.  Motion made by Councilman Tucker to adopt resolution as written; seconded by Councilman Wright.  Motion carried.  Affidavit executed by Mayor Harold M. Edwards, Jr. and notarized by City Clerk Bedingfield.

Storm Water Feasibility Presentation: City Administrator Eidson stated during last year’s budget process there was a discussion re: Storm Water Feasibility Study. City Administrator Eidson recognized Richard Greuel, ISE, Inc. to present Analysis.
Mr. Greuel (Engineer, Integrated Science Engineer, Inc.) focused the discussion on several topics:
Defining Impacts, Regulations, Infrastructure (Inspection & Management), Maintenance, Permit Conditions, Capital Improvement Projects, and Storm Water Pollution Prevention/ Erosion Control.
Presentation attached and made part of official minutes.  No motion or action taken.

Councilman Tucker left meeting at 6:20pm; prior commitment.

Amendment to Houston County Service Delivery Strategy:  City Administrator Eidson provided copy of amendment to include proposed resolution.  City Administrator Eidson stated item is on agenda for discussion/approval before the Houston County Commissioner.   In lieu if there are any amendments to the original service delivery strategy, revisions done by resolution.  The resolution is agreeing to the revisions; the amendment will not affect Centerville.  The revision is between Perry and City of Warner Robins.

Motion made by Councilman Smith to adopt resolution as written; seconded by Councilman Wright.  Motion carried.  Resolution shall be transmitted to MGRDC.  See Resolution 2009-2.

Approval of Bid for GEFA Sentry Oaks Project:  City Administrator Eidson reported that (9) bids were received; bids shall will be reviewed by Saunders Engineering.  Mr. Rick Saunders (Saunders Engineering) will evaluate bids and recommendation to award bid.  Recommendation to award bid shall be brought before Mayor and Council for consideration.
Motion made by Councilman Wright to table item; seconded by Councilman Smith.  Motion carried.

Request from Houston County E-911 Center:  City Administrator Eidson recognized Assistant Fire Chief Jones.  Assistant Chief Jones stated that Centerville Fire no longer utilizes the (old) VHS frequency.  Request from E-911 center to use the old VHS frequency for EMS (Emergency Management Services) during night hours.  The City of Centerville has the right to discontinue use of VHS line at any time deemed necessary.  Motion made by Councilman Smith to authorize City Administrator to sign letter authorizing E-911 to utilize VHS frequency; seconded by Councilman Wright.  Motion carried.

Waiver of Water Deposits for Active Duty Military Personnel: Motion made by Councilman Wright to table until full Governing Authority present for discussion (April 7, 2009 Regular Council Meeting); seconded by Councilman Smith.  Motion carried.

Centerville Spring Clean up Day:  City Administrator Eidson reported as a point of information Centerville Sanitation is set to hold their spring clean up day April 18, 2009.  Councilman Smith stated that volunteers are needed to help load sanitation trucks with excess items.

Transfer of City Laptop from Police Department to Fire Department:  City Administrator Eidson informed Mayor and Council that Chief Cooper would like to transfer laptop to Fire Department.  The cost will be minimal to set up est. $150.00.  Copy of letter from Police to request transfer provided to Mayor and Council for consideration.   Letter attached and made part of official minutes.

Police & Utility Vehicles Surplus Property: City Administrator Eidson recognized City Clerk Bedingfield.  City Clerk Bedingfield provided copies of (3) vehicles: 1997 Chevrolet W/T 1500 (Reserve $2000.00), 1990 Chevrolet Cheyenne 1500 (Reserve $1200.00), 1992 Ford E-250 Moduvan Ambulance (Reserve $2500.00).  
Motion made by Councilman Wright to accept recommendation to sale vehicles on govdeals.com and set reserve as follows: 1997 Chevrolet W/T 1500 (Reserve $2000.00), 1990 Chevrolet Cheyenne 1500 (Reserve $1200.00), 1992 Ford E-250 Moduvan Ambulance (Reserve $2500.00); seconded by Councilman Smith.   Motion carried.

Motion to add item to agenda Fire Truck Repair; seconded by Councilman Wright.

Fire Truck Repair: City Administrator stated that Engine 1 Fire Truck is out of service.  A full diagnostics has been performed to determine that a computer modular (pump panel) needs to be replaced.  The cost to include parts and labor $3200.00.
Item is brought before Mayor and Council for approval; unbudgeted item and total cost of repair.    The expenditure shall be absorbed within the General Fund-Fire Department Budget.  

Comments from Audience
None

Mayor Edwards adjourned meeting at 6:58pm.

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Mayor Harold M. Edwards, Jr.
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Attest by: City Clerk Krista Bedingfield
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