Pre Council Meeting  

April 6, 2010 

 

 

 

Meeting called to order by Mayor John R. Harley at 6:00pm. 

 

Present were Mayor John R. Harley, Councilman Randall Wright, Councilman Cameron Andrews, Councilman Edward Tucker and Councilman Robert Smith.  Also present City Administrator Patrick Eidson and City Attorney Rebecca Tydings. 

 

Old Business 

None 

 

New Business 

 

Utility Department Approval Expenditure:  Utilities Superintendent Brumfield is requesting approval to purchase lawnmower as a replacement for older mower (excessive man hours/ age of equipment est. 20 years).  Mr. Brumfield provided the following (3) quotes to the Governing Authority:  Powerhouse: $2,676.65, Jack’s Saw Shop $2,618.65, and Southside $2,876.65.    The expenditure would be split between line items as follows: Street Department –machinery & equipment ($ 2000.00), 54.2000 and the remaining balance $676.00 will come from Street Department operating supplies 53.1100.  No motion or action taken. 

 

Fire Department Memorandum of Understanding:  Fire Chief Jones reported that Central Georgia is participating in a grant program/applying for water purification system equipment to be used for people to get potable drinking water in the event of a natural disaster.  There would be minimal cost incurred, expenses would be to replace filters.    

Councilman Tucker questioned if the purification system would eventually become the city’s after (2) years.  Chief Jones responded that it would become the city’s after (1) year.    

Mayor Harley wanted to know how/when would this system be utilized.  Chief Jones informed that this would be implemented in case of a disaster, on scene of fire, and at the training grounds.   

 

Certified Literate Community Program Presentation:   Joe Bishop recognized by City Administrator Eidson and provided handout to the Mayor and Council of CLCP presentation.   Mr. Bishop thanked the Mayor and Council for their support.   Since 1996, Warner Robins, Centerville and Perry have signed a Memorandum of Understanding supporting CLCP.   Mr. Bishop reported to Mayor and Council positive feedback this program has and continues to change the lives of citizens in Houston County.   Mr. Bishop in closing stressed the importance of the CLCP program and encouraged everyone to support/contribute.   Presentation attached and made part of official minutes.   

 

Water Line Relocation for Thomson Rd Project from Houston County:  City Administrator Eidson provided memo to Mayor and Council explaining the project.  Utilities Superintendent Brumfield reported the overage is due from unforeseen circumstances; old water lines that need to be replaced.   City Administrator Eidson informed Governing Authority that there are SPLOST funds available for Street/Water improvements.  The anticipated cost of project is $177,000.  There are still funds committed to the TEA project that won’t be used for the water line relocation expense.  Funding sources recommended for the water line project as follows:; WS (160,000) Street (40,000).  Mr. Brumfield recommended to Mayor and Council taking funds from SPLOST monies apportioned to WS and Streets department. 

 

Councilman Tucker stated that he didn’t want to deplete WS SPLOST funds, may have to find another source to complete Margie Drive Project.  

 

Meter Change out Program Purchase:  City Administrator Eidson recognized Utilities Superintendent Brumfield.  Mr.  Brumfield stated this information is being brought before Mayor and Council as a point of information.  The meter change out program was budgeted in the FY 2010.  Will be purchasing 500 meters to continue with the project, this helps to allocate lost water and increase revenue.   

 

Executive Session:  Motion made by Councilman Tucker to enter into executive session at 6:36pm; seconded by Councilman Wright.  Motion carried.  (Pending litigation/future acquisition of real estate). 

 

Executive Session adjourned at 7:01pm. 

 

Affidavit & Resolution:  City Attorney Tydings read resolution and affidavit.  Motion made by Councilman Wright to adopt resolution as written; seconded by Councilman Smith.  Motion carried.   Affidavit executed by Mayor Harley and notarized by City Clerk Bedingfield.  Affidavit and Resolution attached and made part of official minutes.   

 

Mayor Harley adjourned meeting at 7:03pm.   

 

 

­­­­­­­­­­­­­­____________________________ 

Mayor John R. Harley 

 

 

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Attest by:  City Clerk, Krista Bedingfield 

 

 

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