Council Work Session
April 21, 2009

Meeting called to order by Mayor Edwards at 5:35pm.

Present were Mayor Harold M. Edwards, Jr., Councilman Cameron Andrews, Councilman Randall Wright, Councilman Edward Tucker and City Administrator Patrick Eidson. Absent: City Attorney Rebecca Tydings (out of town/ seminar) and Councilman Robert Smith, Jr.

Affidavit & Resolution Executive Session held on April 7, 2009 Regular Council Meeting:  Mayor Edwards read resolution and entertained motion to adopt.  Motion made by Councilman Wright to adopt resolution as written; seconded by Councilman Tucker.  Motion carried.  
City Clerk Bedingfield read affidavit. Affidavit executed by Mayor Edwards and notarized by City Clerk Krista Bedingfield.  Affidavit and Resolution attached and made part of official minutes.

Old Business
CC-8 Policy:  City Administrator Eidson read the new language added to CC8 Policy Section (2):
The City Administrator is authorized to exercise discretion in approving purchases exceeding $1000.00 when, in his judgment, it is necessary for uninterrupted provision of essential city services.  The City Administrator shall notify the Governing Authority in writing of any discretionary purchases made within 24 hours of approval of the expenditure.
 Motion made by Councilman Wright to adopt CC-8 Policy as amended; seconded by Councilman Andrews.  Motion carried.
Councilman Andrews stated that he likes the language.  City Administrator is protected.  Thanked Mayor and Council for supporting change.

New Business
Resolution FY 2009 Budget Amendment:  City Administrator Eidson referenced page (2), reporting revenues for Confiscated Fund Account.  The amendment reflects total revenue ($396.00); no change to General Fund.  
Motion made by Councilman Wright to adopt as written; seconded by Councilman Tucker.  Motion carried.  See Resolution 2009-3.

DDA Resignation: Councilman Andrews read resignation letter received from DDA Director Ben Cheney.  Motion made by Councilman Wright to accept resignation letter; seconded by Councilman Tucker.  Motion carried.  Letter attached and made part of official minutes.

Marshallville Police Officer Training Reimbursement: City Administrator Eidson reported that the Council approved reimbursement ($7564.79) to the City of Marshallville at the April 7, 2009 Regular Council Meeting.   After further review of documentation re: calculations for compensation discovered additional $125.21 due to Marshallville.   The total reimbursement brought before Mayor and Council for consideration ($7,717.27).   Motion made by Councilman Andrews to approve reimbursement ($7,717.27) payable to the City of Marshallville; seconded by Councilman Tucker.  Motion carried.
 
Request to expend funds from City’s Donation Account:  Police Chief Cooper stated that while participating in Thomson Middle School “Career Day”, Centerville Police Department did not have any hand out materials for event.  Chief Cooper stressed the importance to have items to distribute for school kids of all ages as well as the adults who attend functions.   Chief Cooper would like to purchase items (pens, erasers, pencils, etc.) estimated cost $1,640-$1,800; includes set up of fees, art, ink and proof charges.
Motion made by Councilman Wright authorizing expenditure ($1640-$1,800); seconded by Councilman Tucker.  Motion carried.

Comments from Council
Mayor Edwards mentioned that the Rotary club will be in charge of seeking donations for tables at the crime stoppers event.   Mayor Edwards recommended to Council, they express their thoughts to City Administrator Eidson if interested in participating. 

Motion made by Councilman Andrews to add item to agenda: Discussion Utility Vehicles Reserve (govdeals.com); seconded by Councilman Tucker.   Motion carried.
City Clerk Bedingfield recommended to Mayor and Council to rescind reserve set at March 17, 2009 Council Work Session for (2) Utility trucks and award trucks to highest bidder.   City Clerk reported that currently vehicles haven’t met reserve (1997 Chevrolet $2000.00 & 1990 Chevrolet $1200.00) and bidding will close on April 23, 2009. 
 Motion made by Councilman Andrews to rescind reserve and award vehicles to highest bidder; seconded by Councilman Tucker.  Motion carried.

City Administrator Eidson mentioned to Governing Authority as a point of information, GMA Listening Session will be held April 30, 2009.

Executive Session:  Motion made by Councilman Wright to table; seconded by Councilman Andrews.  Motion carried.

Meeting adjourned by Mayor Edwards at 6:03pm.

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Mayor Harold M. Edwards, Jr.

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Attest by City Clerk Krista Bedingfield
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