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Council Work Session May 18, 2010
Meeting called to order by Mayor Harley at 5:35pm. Present were Mayor John R. Harley, Councilman Randall Wright, Councilman Edward Tucker, Councilman Robert Smith, Jr. Also present City Administrator Patrick Eidson and City Attorney Rebecca Tydings. Councilman Cameron Andrews arrived at 5:59pm. Invocation Councilman Smith Pledge of allegiance Councilman Tucker Welcome extended to all by Mayor Harley Old Business None New Business Home Based Business: Get Storked Inc., owner: Judy McCrary, 115 Pembroke Pt: Councilman Smith stated that he had spoken with applicant. Copy of application provided to Governing Authority for review. Ms. McCrary present at the meeting. Ms. McCrary will provide 7ft stork wooden signs for rent and they would be placed in the yard of customer in celebration of their new baby. Councilman Smith stated the application is in order and made motion to approve home based business license; seconded by Councilman Tucker. Motion carried. Resolution: Budget Amendment: City Administrator Eidson recognized City Accountant Williams. Mr. Williams gave brief presentation re: changes to FY 2010 Budget. The budget amendment reflects changes in the revenues and expenditures; summary of those amendments attached to resolution. Motion made by Councilman Smith to approve resolution as written; seconded by Councilman Wright. Motion carried. See Resolution 2010-4. Discussion - 2010 – 2011 Budget: City Administrator Eidson provided a preliminary budget document for review. This document includes a budget narrative of all funds and annual budget summary for next year’s budget year to include budget detail, spreadsheet for capital outlays. A departmental breakdown is attached and provides detail of all line items requested for FY2010-2011. A budget presentation will be held on June 1, 2010 at the Regular Council meeting at 7:00pm. City Administrator Eidson requested Mayor and Council to review document and provide feedback if they would like to make additions or changes; provide information prior to the June 1, 2010 public hearing. Councilman Tucker recognized department heads and thanked them publicly for working on the budget. Everyone (Department Heads) was aware of the current budget restraints and has, as always, been very good stewards with department fund requests. Councilman Tucker reported that the Budget Committee (Councilman Tucker and Councilman Smith) had a secondary meeting with department heads to review their budget and additional cuts were implemented. Councilman Tucker reported that the Utilities department made significant concessions as well as Fire and Police. Councilman Tucker and Councilman Smith commended departments publicly for their willingness to make necessary budget changes. In addition, Councilman Tucker stated that he is aware that departments are understaffed and that he is proud of working with city employees every day. Councilman Tucker stated the preliminary document needs to be reviewed. In closing, stated “this has been a good budget process in the hardest of times”. Councilman Smith said that all departments cooperated and he was very pleased with the outcome; bare bone needs requested by departments. In addition, thanked all departments for their work on the budget. This is the “Best” city and “Best” group of people. City Attorney Tydings reminded everyone of state law requirements pertaining to advertising for the upcoming budget presentation. Mrs. Tydings informed Mayor and Council that there is an ad that will run in the paper tomorrow (May 19, 2010 in the Houston Home Journal) as required by law. The language includes the dates of public hearing and proposed adoption. Copy of ad attached and made part of official minutes. Discussion: Utilities Department -Water Rates: Councilman Tucker stated the city is like a business, creating a product; the water rate increase would be coming into line with outgoing expenses. Currently the City of Warner Robins provides waste water treatment services for the City of Centerville. The fees incurred for this service is greater than what is currently being billed to customers. Councilman Tucker stated this is what the city needs to do at this time. City Attorney Tydings stated she is seeking instruction from Mayor and Council to draft ordinance. Councilman Tucker questioned if the rates were increased by 10% would the city still be coming up short? City Administrator Eidson stated if Mayor and Council decide to increase rates by 10% the city will break even. Mayor and Council directed City Attorney Tydings to draft ordinance with proposed 10% increase as shown on the rate sheet. The City Attorney will prepare ordinance, the first official reading will be at the Regular Council Meeting (June 1, 2010) with proposed adoption following a second reading at the Council Work Session (June 15, 2010). Fire Department ISO Report: Chief Jones provided document explaining the Fire Department goals as well as an explanation of ISO and how it works, and outlined objectives for Fire Department prior to a new ISO evaluation. The ultimate goal of the Centerville Fire Department is to improve the City’s Public Protection Classification (PPC) rating from the Insurance Services Organization (ISO). The last inspection was completed in 1995 and the PPC rating was (5). Chief Jones stated with improvements and changes within the Fire Department made over the past 15 years, the PPC rating could possibly be lowered to a (4) or (3). This would have an effect on the residential home owners insurance premium; lowering premiums. Chief Jones made recommendation to Mayor and Council to wait 6 months before calling in ISO for re-inspection due to projects that are still ongoing. The automatic aid is agreement implementation target date is July 1, 2010. The document contains ISO grading system, to include point system-dispatch, 50% training fire department equipment, water system(fire hydrant upgrades). The other portion includes what areas need to be completed ie: training center, fire hydrant upgrades. Document attached and made part of official minutes. Councilman Tucker asked about the training sergeant; identifying a firefighter to fill the position. Recommendation to do this in July 2010; this firefighter will focus only on training. Chief Jones stated that the ISO is currently updating the requirements/regulations on points when rating fire departments. Discussion: DDA Nominating Committee: Jeanne Bauer (Marketing Consultant) announced that the DDA had selected two candidates to serve as a nominating committee to identity replacement directors for the DDA. The nominating committee will consist of Gwen Giles and Clay Peacock. City Attorney Tydings reminded Chairman Bauer that some terms will expire August 6, 2010. Mrs. Bauer reported that the DDA meeting last month was good and members are excited about upcoming events in the city. No motion or action taken, provided as a point of information. Discussion: Centerville Library: Jeanne Bauer stated that due to the economic situation and her position not being budgeted for FY 2010-2011 proposed to the Governing Authority leasing her park next to the library for $1.00 and she would operate the space as a non-profit. She mentioned that this is being done in Dunwoody by agreement with the City. Councilman Andrews requested that she put down thoughts and ideas of how to utilize the property. Mrs. Bauer stated that this would be done on an annual basis. Mrs. Bauer looking for activities to provide for children year round. City Attorney Tydings recommended that Mrs. Bauer provide the website in Dunwoody that offers similar concept. This would give the Mayor and Council opportunity to review proposal and lease agreements. Ms. Bauer also proposed that the City replace dead shrubbery and trees on the City Hall grounds. The City will need a cost analysis of plants/shrubs to be replaced in front of city hall. Mrs. Bauer requested assistance from probationers for labor; digging and removing dead trees, shrubs and plants. Mayor and Council will need an estimate of costs and want any use of the probation work team to be coordinated with Utilities Superintendent Brumfield. Executive Session: Mayor Harley – potential litigation and future acquisition of real estate. Motion made by Councilman Wright to enter into executive session at 6:23pm; seconded by Councilman Smith. Motion carried. Mayor and Council reconvened at 6:49pm. Resolution and Affidavit – Closing out May 18 Executive Session: City Attorney Tydings read resolution and affidavit. Motion made by Councilman Tucker to approve resolution as written; seconded by Councilman Wright. Affidavit executed by Mayor Harley and notarized by City Clerk Bedingfield. Affidavit and Resolution attached and made part of official minutes. Approval of Right of Way Acquisition Agreements: City Attorney Tydings reported to Mayor and Council that she and Utilities Superintendent have been working to acquire the right was association with the County SPLOST road project (Margie Drive Extension). Tonight she is seeking approval for the following:
Authorization to purchase right of way from William and Patricia Martin for the sum of $1,500.00. Authorization to purchase right of way from Sandra Lombardi for the sum of $7,500.00. Authorization to purchase right of way from Ellen White, administrator of the Burgin estate, for $3,000.00. In addition seeking authorization to designate City Administrator Eidson as signatory on any documents on behalf of the city if necessary, to accomplish the transactions listed above. Motion made by Councilman Wright identifying the funding source as 2006 SPLOST streets portion for the above expenditures; seconded by Councilman Smith. Motion carried. Mayor Harley reported that City of Perry, Mayor Worrell had passed away and expressed condolences; memorial services to be held over the next couple of weeks. Keep thoughts and prayers with Mayor Worrell’s family at this time of loss. Mayor Harley adjourned meeting at 6:54pm.
__________________________________ Mayor John R. Harley
_____________________________________ Attest by: City Clerk, Krista Bedingfield
_____________ Date
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