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Council Work Session
Invocation given by Councilman Smith Pledge of Allegiance led by Mayor Harley Welcome extended to all by Mayor Harley Present: Mayor John R. Harley, Councilman Randall Wright, Councilman Robert Smith, Jr., City Administrator Patrick Eidson and City Attorney Rebecca Tydings. Absent: Councilman Edward Tucker (active duty Air National Guard-Quatar) and Councilman Cameron Andrews (church camp with family). Motion made by Councilman Wrightto add item: Transportation Investment Act (TIA) Project Ranking Discussion; seconded by Councilman Smith. Motion carried. Mayor Harley stated this will be added as the first item under New Business. Recognition of City Administrator Eidson (Completed Program Certification of Human Resources): Mayor Harley read letter received from Walt McBride recognizing Mr. Eidson’scompletion of Human Resources certificate program. Mayor Harley stated that the City is proud of him on this recent accomplishment. Mr. Eidson stated that this has been a great experience has learned a lot about Human Resources Management. Also, thanked City Attorney Tydings and Department Heads for their work on the Safety Manual. City Administrator Patrick Eidson thanked Mayor and Council for allowing him to participate in the program. Old Business Resolution: Adoption FY 2011-2012 Budget: Mayor John Harley recognized City Administrator Eidson. A copy of the FY 2011-2012 Budget was provided to Mayor and Council for review. Mr. Eidson pointed out to the Governing Authority see below:
Motion made by Councilman Smith to adopt FY 2011-2012 by resolution; seconded by Councilman Wright. Councilman Smith stated that this is a milestone for the city the first time started the year with a balance budget does not have to do inter fund transfers and have the recommended reserve amount to carry forward. Councilman Smith extremely proud of this accomplishment. In addition, thanked city staff for their diligence during the budget process. Mayor Harley called for the vote. Motion carried. See Resolution 2011-5. Resolution: Sunday Retail Alcohol Sales: City Attorney Rebecca Tydings stated that she was instructed by Mayor and Council at the Regular Council meeting June 7, 2011 to draft resolution.City Attorney Tydings reported that the Legislature changed the law this year and the local jurisdiction can place a referendum question on the ballot regarding Sunday retail package sales of alcohol. If the resolution is adopted then there would be a referendum question on the November 8, 2011 ballot. The proposed referendum question is as follows:
There are a total of nine entities within Centerville’s jurisdiction that this could affect including three package stores, one Rite-Aid pharmacy, and five convenience stores. Motion made by Councilman Wright to approve referendum question as written to be placed on the November 8, 2011 General Election ballot. Councilman Smith stated that he didn’t feel comfortable and asked if the city is required (mandated) to place question on ballot. City Attorney Tydingsstated that the legal process for doing so requires a referendum question be placed on the ballot, which would have to be approved by the voters. Councilman Smith seconded motion. Mayor Harley stated he is comfortable with decision allows citizens to vote on issue. Mayor Harley called for the vote. Motion carried. See 2011-6. City Attorney Tydings and City Clerk Bedingfield will follow process as required by law. A letter will be sent to the Department of Justice seeking pre-clearance for the referendum question. The advertisement will run in the local organ of the county and include referendum question language. Certified City of Ethics- Point of Information: Mayor Harley read letter stating city meets requirements. Recognition will be done at the GMA Annual Convention June 27, 2011. City Attorney stated that the re-certification requirement is new. Mrs. Tydings served on the recertification committee and did not analyze the City’s ordinance but that the other two committee members did review and approve Centerville’s submission. Mrs. Tydings stated that it’s great to have this distinction again as a certified city of ethics. Councilman Smith stated he takes this seriously. It’s not easy to always do the right thing at the right time. Councilman Smith stated that the Governing Authority should guard themselves. Need to look at how city image, reputation and operation of city would be affected by any actions elected officials consider taking, either individually or as a group.Councilman Smith challenged each member to be upfront and ethical in everything we do. New Business Transportation Investment Act (TIA) Project Ranking: City Administrator Eidson provided copy of list of remaining TIA projects for priority ranking. See below:
If Council approves the list, it will be presented at a Regional commission round table discussion, Wednesday, June 22, 2011 at 10:30am. A transportation SPLOST referendum would be introduced sometime next year for this region. The Regional round table is made up not only of Houston County members but other elected officials in this area. This prioritized list is being presented to the Governing Authority for consideration. Motion made by Councilman Wright to submit list as presented; seconded by Councilman Smith. Motion carried. See copy of attached list document. Approval to use City Hall-park (Pavilion) and parking lot for Dogtoberfest October 29, 2011: Michelle Kelly, Darlice Goulding, Rick Goulding. Michelle thanked for the opportunity to be here. Representing Rescue Ranch for spay and neuter animals. There will be arts and crafts vendors, various local animal groups’ for pet adoption, mobile vet and groomer. There will be music, entertainment and a pet contest. Mrs. Kelly stated they would like to have (3) judges from the community (anyone from Centerville). City administrator Eidson clarified that there will be no need for access to city building,group wants to use parking lot for vendors and pavilion. Only a need for some trash receptacles. Councilman Smith made motion to approve; seconded by Councilman Wright. Motion carried. Home Based Business License Applications:
McEver Probation Detention Contract Annual Renewal: City Administrator Eidsonstated that the price remains the same; no changes to the contract. This is a budgeted item for the FY 2011-2012. Motion made by Councilman Wright authorizing the Mayor as signatory and approve contract; seconded by Councilman Smith. Motion carried. See copy of contract, attached. Quit Claim Deed Valley Drive Property: City Attorney Tydingsstated that we have received a request from a local attorney for a Quit Claim Deed to quiet title in preparation for a closing on a piece of private property located in Centerville. Property was originally in county and was part of a subdivisionthat was developed some years ago. The plat was approved with designation of a required future access road connecting the lot in question to Brantley Road. Several years later, the City annexed the entire area. Since that time, the current owners paved a driveway over the area designated as a future access road. Somehow, the county land records now show that paved drive as a road named Valley Drive. The quit claim deed would serve as the city’s averment that there is no “Valley Drive” that is owned or maintained by the City. Motion made by Councilman Wright authorizing Mayor Harley to sign quit claim deed on behalf of the City once it is received from the property owner’s attorney; seconded by Councilman Smith. Motion carried. A copy of the signed quit claim deed will be placed with these minutes. Discussion Funding Source for Willie Lee/Gunn Rd Project: City AdministratorEidson reminded the Governing Authority that they approved the $16,000 expenditure back in April 2011, however, no funding source was designated. Motion made by Councilman Wright to identify funding source as SPLOST streets; seconded by Councilman Smith. Motion carried. Authorization for Mayor Signature Auditor’s Engagement Letter: City Administrator Eidson wanted to draw attention to page 5, paragraph 3, which states the following: The audit is expected to begin approximately June 30, 2011 with final reports issued on or before December 31, 2011. The fees for their services will be at their standard hourly rates plus out of pocket costs; total fees will not exceed $30,311.00 (this is a budgeted item). Motion to authorize Mayor Harley as signatory and approve engagement letter; seconded by Councilman Smith. Motion carried. Copy of engagement letter attached. Comments from Council Mayor Harley welcomed Mrs. Branscom and her new business to the city. Comments from Audience Police Chief Andrews stated that he wanted to take this opportunity to thank everyone for their support during the loss/death of Woody Hudgens. The support that was felt from everyone was much appreciated. Would like to mention to the media once again about the Woody Hudgens memorial fund at Robins Federal Credit Union for whoever wishes to donate. City Administrator Eidson read certificate of appreciation from Happy Hour recognizing Centerville for their partnership. Original attached and made part of minutes. Executive Session: Motion made by Councilman Wright to enter into executive session at 6:23; seconded by Councilman Smith. Motion approved. Mayor and Council reconvened at 6:43pm. Affidavit & Resolution Executive Session held on June 21, 2011: City Attorney Tydings resolution. Motion made by Councilman Wright to approve resolution as written;seconded by Councilman Smith. Motion carried. City Attorney Tydings stated that it would be appropriate for the Mayor to entertain a motion to grant paid administrative leave to the City Clerk (Krista Bedingfield) for up to 6 weeksbeginning July 6, 2011. If additional leave is required, the Council will re-visit the issue. Motion made by Councilman Wright to approve up to 6 weeks paid administrative leave; seconded by Councilman Smith. Motion carried. Meeting adjourned at 6:47pm.
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