Pre Council Meeting

November 10, 2009

Meeting called to order Mayor Pro tem Edward Tucker at 6:02pm.

Present were Mayor Pro tem Edward Tucker, Councilman Cameron Andrews, Councilman Randall Wright, City Administrator Patrick Eidson and City Attorney Rebecca Tydings.  Absent: Mayor Harold M. Edwards, Jr.  (out of town, birth of grandson) and Councilman Robert Smith (illness).

Mayor Pro tem Edwards welcomed everyone.

Fire Department: Removal of City Equipment from Inventory:  City Administrator Eidson briefly reminded Council about the February 3, 2009 meeting when they (Governing Authority) had unanimously voted to authorize the Department Heads to dispose of surplus property valued at $500.00 or less with proper documentation.  Recently, the Governing Authority adopted a new Capital Asset Policy which superseded the old property disposal property.  The new policy stated that all surplus property would have to be identified and approved by Mayor and Council.

In compliance with the new Capital Asset policy, both the Fire Department and Municipal Court are seeking authorization from Mayor and Council to dispose of miscellaneous surplus inventory items.  Copies of the proposed equipment have been provided to Council for review; all items are valued less than $500.00.  City Administrator recognized Director Cooper and Fire Chief Jones.   Chief Jones addressed Council and reported that there are (3) items of equipment to be removed from inventory: hose washer, hose roller and freezer.  Chief Jones stated that the hose washer and the hose roller are a set and currently not being utilized.  There is a Volunteer Fire Department that is interested in purchasing the hose washer and hose roller for $100.00.  Chief Jones reported that the freezer is an older model and there is a private entity that will purchase it for $75.00. 

Mayor Pro tem Tucker recommended that the hose washer/hose roller be donated to the Volunteer Fire Department.   Director Cooper agrees with the recommendation by Mayor Pro tem Tucker.  Councilman Andrews asked name of the Volunteer Fire Department.  Chief Jones stated that it is the City of Dexter, Laurens County Volunteer Fire Department.     

In addition, Municipal Court Clerk has a chair and utility table to be sold as surplus inventory by Council.

Municipal Court:  Removal of City Equipment from Inventory:  City Administrator Eidson/ Municipal Court Clerk Bowden – combined with previous item; see above. Municipal Court – chair and utility table to be sold by Dept. Head.   No formal action taken.

Discussion Animal Shelter:  City Attorney informed the Council that she, Councilman Smith, and City Administrator Eidson met with representatives of the City of Warner Robins and Houston County about the Animal Shelter.  The new facility does not have the capacity called for under the contract between Centerville, Warner Robins, and Houston County.  The City of Warner Robins has admitted that the shortage of capacity is their fault and will seeking bids to build the new pod space.  The City of Centerville has been assured that the City of Warner Robins will work with us on kennel space until the new pod is complete.  In addition, City Attorney Tydings will continue to work with Warner Robins City Attorney Jim Elliott.  Currently there is no estimate time frame for completion of the additional space.  No action necessary, brought before Council as a point of information.

Concrete Pad for Recycling Center – Councilman Wright stated that he will make a motion tonight at the Regular Council meeting to deny a request to pour a concrete pad at the recycle center to park the 1970 model fire truck.

Update:  Storm Water Utility: - City Administrator Eidson updated council on status of this project – presented a short document summarizing steps necessary to carry the storm water utility to implementation.  City Administrator Eidson asked council to read the document and bring questions/comments to the November 17, 2009 Council Work Session and be prepared to decide to proceed or not with program at the December 1^st regular meeting.   No formal action taken.

G-RAMP Update: City Administrator Eidson reported to Mayor and Council about a meeting he attended on Tuesday at Middle GA Regional Commission.  Pointed out that the focus is shifting from a “Warner Robins project” to a “regional project”.  Mayor Havrilla and Warner Robins Councilman Horton and Councilman Sims stated their opinion that this should have always been the case.  Presented a table showing number of Robins Air Force Base jobs per county over the Middle GA area.  Houston County residents make up about 68.13% of the employees from this area.  Some discussion about financial participation in the Environmental Study (total cost approximately $200,000) based on the base employment figures and then broken down further by employee’s county of residence, and then possibly by population within each city and unincorporated area of the county.)  A copy of summary document was provided to Governing Authority that provides more detail about the G-RAMP concept.   

Collins Avenue TE Project Contract: City Administrator Eidson referenced the July 21, 2009 Council meeting where Governing Authority voted to approve the RFQ for Collins Avenue engineering services.   City Administrator presented a document assigning the contract administration process to Engineer Rick Saunders of Saunders Engineering Consultants, Inc.  City Attorney Tydings has reviewed document and no concerns noted.  City Administrator Eidson is seeking authorization from Council to designate signatory on contract to execute document.  No motion or action taken.

Mayor Pro tem Tucker adjourned meeting at 6:30pm.

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Mayor Pro Tem Edward Tucker

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Attest by: City Clerk Krista Bedingfield

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