Council Work Session

November 16, 2010

Meeting called to order by Mayor Harley at 5:30pm.

Invocation given by Councilman Andrews

Pledge of Allegiance led by Mayor Harley

Welcome extended to all by Mayor Harley

Present were Mayor John R. Harley, Councilman Cameron Andrews, Councilman Edward Tucker (via SKYPE) Councilman Robert Smith, Jr, City Administrator Patrick Eidson and City Attorney Rebecca Tydings.  Absent:  Councilman Randall Wright.

Old Business

Update: FY 2011 Transportation Enhancement Grant (TE) Project:  City Administrator Eidson stated that Rick Saunders has provided construction cost estimate for the 2011-2012 transportation enhancement project.  City Administrator Eidson and Governing Authority made a recommendation to apply for TE Grant funds to do all four projects: Houston Lake (Arnold to Watson), Church Street (Houston Lake to Collins), Woodhaven (Carl Vinson to end) and Willow Glenn (Woodhaven to Carl Vinson).   Estimated cost for all four projects $160,000. 00, the city’s 20% match based on the estimated cost of the project would be $32,000.00 (which could come from SLOST).  Utilities Superintendent Brumfield stressed to Mayor and Council these are estimates and once project is sent out for bid the City would know the actual cost for these projects.  A copy the of budget estimate of probable construction costs for the 2011-2012 transportation enhancement and is hereby attached to and made a part of the official minutes. 

Motion to move forward with submission of the grant application to include all four projects and authorizing a member of council or the city administrator to sign documents necessary to complete the application was made by Councilman Smith; seconded by Councilman Andrews.  Councilman Tucker stated he agrees with recommendation.  Motion carried.

Update: FY 2001 SPLOST Funds Potential Uses: City Administrator Eidson reported to the Mayor and Council that there is a balance of unexpended 2001 SPLOST Funds as of 10/31/2010 in the amount of $2,344.34.  The monies have to be expended by December 31, 2010 or refunded to the County.  Recommendations for expenditures were discussed as follows:

City Administrator Eidson provided (3) copies of quotes for repainting of areas within city hall:  ADAN Painting, Inc. ($1,622.00), Chris Ulrich Painting ($925.00),  B & B Straight line Painting, Inc. ($4,300.00).  Utilities Superintendent Brumfield recommended ADAN Painting, Inc. for project ($1,622.00).  Although one estimate was lower, Mr. Brumfield had concerns about the ability for a “one man show” to complete the project in a timely manner.  Councilman Tucker asked time table for completing the job.  Utilities Superintendent Brumfield stated that ADAN has indicated they could start immediately.   Councilman Andrews made motion to select ADAN Painting, Inc. -cost ($1622.00); seconded by Councilman Tucker.  Motion carried.

City Attorney’s office will not need to replace computer equipment at this time.  No motion made or action taken.

The second item for consideration is the purchase of a pre-lit artificial tree for City Hall to replace the old tree, which is showing considerable wear and tear from age and use.  Copies of estimates provided to Mayor and Council for review of the following: Home Depot, Lowes and Hobby Lobby.  Motion made by Councilman Andrews to expend up to $400.00 to purchase Christmas tree for City Hall; seconded by Councilman Tucker.  Motion carried. 

New Business

Home Based Business License:  Make Me Pretty Scrapbook, (owner) Yasha Jackson, 311 Dogwood Glen:  Councilman Andrews asked if his understanding was correct: that all supplies were being kept at home and all marketing business would be done at Smiley’s Flea Market.  Ms. Jackson indicated that he was correct.  Motion made by Councilman Andrews to approve license; seconded by Councilman Smith.  Motion carried.

Outdoor Watering Ordinance: All local governments are required to adopt an Ordinance to become effective no later than January 1, 2011 in accordance with new Georgia law on watering schedules/restrictions. City Attorney Tydings has drafted the ordinance with a proposed effective date of use is January 1, 2011.  This allows time to notify customers.  The changes are state mandated.  Consideration of this items serves as the first official reading of the ordinance.  Councilman Tucker asked if the well water is included.   Utility Superintendent Brumfield stated that well watering is exempt only if the well is located on the same property that is being watered from the well.  The second official reading will be placed on the agenda for the Regular Council Meeting December 7, 2010 at 7:00pm.  No motion or action taken.

Request to Refund City Utilities Deposit @ 403 Davis Drive: Councilman Smith stated that item had been placed on agenda as requested by Councilman Wright.  A citizen has requested that the utilities deposit be waived on a second property he recently purchased and that he be refunded the $100.00 deposit he paid to have the water turned on.  The request was made to Councilman Wright, who agreed to bring the request before Mayor and Council.  Councilman Smith reminded everyone that there is a City ordinance requiring utility deposits.    Motion to deny request per Councilman Smith; seconded by Councilman Andrews.  Motion carried.

Comments from Council

Mayor Harley stated he and Councilman Smith had attended the veterans’ appreciation meal hosted by Golden Corral.  Centerville Police Department Captain Garrett Cooley gave brief presentation at the event which focused on the history of Veterans Day.  Mayor Harley asked Captain Cooley to share his presentation at the meeting.  Captain Cooley read the history of Veterans Day to the Mayor and Council and audience.  A copy of that document is attached to and made an official part of these minutes.

Comments from Audience
None

Mayor Harley adjourned meeting  at 5:59pm.

_____________________________
Mayor John R. Harley

___________________________________
Attest by: City Clerk Krista Bedingfield

___________________
Date