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Council Work Session Meeting called to order by Mayor Edwards at 5:30pm. Present were Mayor Harold M. Edwards, Councilman Cameron Andrews, Councilman Randall Wright, Councilman Edward Tucker, City Administrator Patrick Eidson and City Attorney Rebecca Tydings. Absent: Councilman Robert Smith, Jr. (illness). Mayor Edwards congratulated City Administrator Eidson who has completed his 4 year anniversary (November 15, 2009) with the City of Centerville. In addition, thanked Centerville Police Department on their handling of events, Friday November 13, 2009; recognized Director Cooper and Police Chief Andrews.Update: Storm Water Utility: City Administrator Eidson briefly recapped from the November 10, 2009 Council meeting when a copy of the proposed scope of services was distributed to Governing Authority for review. City Administrator Eidson seeking direction tonight from Mayor and Council if they wish to move forward. Mayor Edwards reported that he had met with Dean Windham and reviewed documents pertaining to water drainage on his property resulting in significant damage due to storm water runoff over a period of time (Mr. Windham feels the damage is from ongoing development above his land). Mayor Edwards asked the question if the city moves forward with the storm water utility will it be an appropriate use of storm water utility revenue to address some of the currently ongoing problems such as land erosion. City Administrator Eidson and Utilities Superintendent Brumfield answered “yes” to the Mayor’s question. Motion made by Councilman Tucker to authorize city staff to begin the process of completing the three phase process outlined by Integrated Science & Engineering( ISE) to establish the City’s Storm Water Utility; seconded by Councilman Wright. Motion carried. Amendment to Capital Asset Policy: City Administrator Eidson read proposed changes to Section D, amendment reflecting value from $1000.00 to $500.00. See below highlighted amendments.D. TRANSFER OR DISPOSAL OF ASSETS All capital assets are the property of the City. They may not be donated, discarded or transferred to another owner without the City Council’s approval except for items with a value of $500 or less. Departments should notify the City Clerk of all surplus assets. The disposition of capital assets the City purchased with Federal grant funds must follow Federal guidelines. The guidelines of the specific grant, or Federal general guidelines, will dictate the duration of time that the asset must remain the property of the City. The guidelines also will indicate the disposition of the proceeds from the sale of the asset. All sales by the City of real property or personal property with an assigned value greater than $500 must be offered for purchase, either by sealed bids or by auction to the highest bidder. The City Administrator (or designee) shall be responsible for managing and conducting such sale process. Notice of the sale must be published once in the official newspaper of the City or in a newspaper of general circulation in the City. The legal notice must appear not fewer than 15 days or more than 60 days prior to the date of the sale. The notice must contain a brief description of the property and the conditions of the sale. If the sale is by sealed bid, the bids shall be opened in public at the time and place stated in the legal notice. Electronic auctions are an acceptable method of sale. In any case, the bids shall be kept available for public inspection for 60 days. The City may reject any and all bids or cancel a proposed sale. Property with an estimated value of less than or equal to $500 may be sold without regard to the above provisions. Such sales may be made in the open market without advertisement and without acceptance of bids. The City has the power to estimate the value of the property being sold. The City Administrator (or designee) shall be responsible for managing and conducting sales described herein. Motion made by Councilman Tucker to adopt Capital Asset Policy with amendments; seconded by Councilman Wright. Motion carried. U.S Census Partnership Contract: City Administrator Eidson reported that he had met with Amanda Bailey, US Census Partnership Specialist. The proposed partnership is actually a partnership with the census bureau and local communities. They would like to come and do a 10-15 minute presentation at the Pre Council Meeting December 1, 2009 to discuss what the census bureau refers to as the “complete count committee”. There are two different avenues for community participation. City Administrator Eidson made a recommendation that the City partner with Houston County to complete the tasks required by the partnership contract. City Administrator Eidson provided a copy of the census’ sample questionnaire (10 questions); public education component of the census. The bureau is requesting that municipalities participate with the complete count committee process and to that end; the City Council should authorize a city designee to sign the contract. Motion made by Councilman Wright to designate City Administrator Eidson as liaison and sign contract (2010 U.S. Census Partnership Contract); seconded by Councilman Tucker. Motion carried. Motion made by Councilman Wright to add the following item to the agenda: Discussion G-RAMP Letter; seconded by Councilman Tucker. Motion carried.Discussion G-RAMP Letter: Mayor Edwards received letter from Mayor Havrilla (City of Warner Robins); copy provided to Council for review. The letter states that after the November 10, 2009 meeting WR has decided to go regional with the G-RAMP project due to costs. Looking for consideration to participate in funding for an environmental impact study (total cost $200,000) from other area government entities. Each community’s share would be based on population and percentage of base employees living in the area. Centerville’s estimated contribution would be $7,397.00. The study has to be done before the G-RAMP project can move forward. Mayor Edwards not seeking authorization to participate in funding the study tonight, but encouraged Council to review document and address any further questions or concerns with the City Administrator and/or City Attorney. Executive Session: Councilman Tucker made motion to enter into executive session at 5:50pm; (personnel matters); motion seconded by Councilman Wright. Motion carried. Mayor Edwards excused himself from meeting and did not attend executive session due to prior commitment. Council did not reconvene into open session. Executive session adjourned at 7:35pm. | |
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